Accelerate Your Digital Transformation: Harness Collective Knowledge

Accelerate Your Digital Transformation: Harness Collective Knowledge

Harness collective knowledge 

As the pace of work accelerates, it’s more important than ever to harness collective knowledge by making it easier to find information and expertise, right when it’s needed, and to encourage best practice sharing.

Find people, expertise and content faster with powerful, personalized search

There is now a more personalized search that leverages machine learning and artificial intelligence from Microsoft Graph to surface more relevant and valuable results, faster. When you click in the Search box on SharePoint home in Office 365, recommendations appear instantly. You’ll see recent files, making it easy to get back to your work, as well as relevant content, sites and news.

When you’re searching for knowledge, it may be found in content such as files, sites and news. And it might also be found through your colleagues. Now, your search results will include people whose skills, interests and projects—part their Office 365 profile—are relevant to your query.

Search results activate people cards, so you can learn at a glance about a person and the content they work on. One more click activates an extended view with richly detailed information from the user’s profile. These enhancements to search will roll out over the next few months.

Find what you need faster with instant, personalized results that include files, sites, news and people.

Communities built by integrating Yammer and SharePoint encourages people to share content, knowledge and best practices across the organization, by adding a conversational layer to your intranet.

Build a community with shared content and conversation using a SharePoint communication site and Yammer.

Secure your content and manage your service

Innovation in the cloud drives tremendous business value, and it delivers new capabilities to the IT professionals who work tirelessly to support, configure, administer and secure their organizations’ content and services. 

Empower administrators with the new SharePoint admin center

The new SharePoint admin center, which will begin rolling out in the fourth quarter of 2017 empowers your admins to do more. From the homepage, you’ll notice just how much better it is, with interactive usage reports, Message Center posts and a Service Health dashboard tuned to the needs of SharePoint administrators.

The new SharePoint admin center surfaces usage, health and administrative messages. 

You’ll easily find and work with the dozens of SharePoint settings allowing  you to configure sharing, access and the service. And we know you’ll love the dynamic new Site Management page, which lets you view, filter and edit the configuration of all of your SharePoint sites—including sites connected to Office 365 Groups.

Manage all of your sites in the new SharePoint admin center.

To learn more about Yammer integration with SharePoint, read “New in Yammer: Building a More Engaged and Connected Organization” and watch Updates to Yammer: Integrating conversations into your SharePoint experiences. To learn more about SharePoint security and manageability, read “Secure your information with SharePoint and OneDrive” and watch New admin controls for SharePoint and OneDrive for Business.

 


Accelerate Your Digital Transformation: Transform Business Process

Accelerate Your Digital Transformation: Transform Business Process

Transform business process

SharePoint enables you, your team and your organization to streamline tasks, automate workflows and integrate processes seamlessly into your work—on any device and from anywhere you work.

Create custom SharePoint forms and digital experiences with PowerApps

Starting this summer, you will be able to use Microsoft PowerApps to easily create custom forms and rich digital experiences that surface right in the context of a SharePoint list or library. Users can then create, view and interact with data using your custom form or experience, rather than default SharePoint forms.

Create custom forms inside SharePoint lists and libraries with no code using PowerApps.

This is a significant milestone for both SharePoint and PowerApps, as it empowers any user to drive transformation of team and organizational processes.

Simple approval flows built in to SharePoint libraries

Microsoft continues to deepen integration of SharePoint and Microsoft Flow. New built-in approval flows let you send any document for approval with a custom message. The recipient can approve the request directly from a rich, actionable email message, so approval and feedback can be given without leaving your inbox.

Approval flows, built in to SharePoint, send a rich, actionable email message.

Inform and engage employees

An intranet lets you communicate to people—keeping them informed of news and information. And it enables you to communicate with people—to engage employees and foster open conversation. It is this engagement that is fundamental to driving digital transformation and culture change.

Reach a broad audience with SharePoint communication sites

As the next step toward ushering in the next generation of intranets, Microsoft announced SharePoint communication sites—coming this summer. A communication site is a beautiful, dynamic site that lets you reach a broad audience to keep the organization informed and engaged. Communication sites look great on the web, on a PC or Mac, on mobile browsers and in the SharePoint app.

Easily create beautiful intranet sites to reach a broad audience across your organization.

While your team site lets you share within your group as you’re working, a communication site lets your group share broadly and communicate its message across the organization. News published on a communication site surfaces on SharePoint home in Office 365 and on SharePoint mobile to all users who have access to the site.

Communication sites can be created in seconds. You can configure the default web parts on your site’s pages to tell your story. You can customize page layout with new multi-column sections and drag-and-drop authoring with a range of richly functional web parts, including an image gallery, interactive Bing maps, videos from a Microsoft Stream channel, and a new events web part. Add the Yammer web part to solicit feedback and foster conversation, right in the context of a communication site.

To learn more about communication sites, read “Reach your audience via SharePoint communication sites in Office 365” and watch An overview of SharePoint communication sites. To learn more about business processes, read “Reinventing business processes in SharePoint” and watch Zero code business process apps in SharePoint with PowerApps and Microsoft Flow.


Accelerate Your Digital Transformation: Share with Confidence

Accelerate Your Digital Transformation: Share with Confidence

SharePoint and OneDrive in Office 365 empowers individuals, teams and organizations to share with confidence, transform business process, inform and engage the organization, and harness collective knowledge. The features we will talk about in this series will help you to drive these outcomes make it easier than ever for you to accelerate your digital transformation.

Share with confidence

OneDrive lets you share files securely with anyone—inside or outside your organization. Its deep Office integration, which powers rich co-authoring, allows you to collaborate on these shared files with others in real time. And it lets you access all your Office 365 files, including your individual work files and files shared with you by individuals, teams and the organization—regardless of whether you’re on a PC, Mac, an iOS or Android device or a Windows phone.

See all your files in File Explorer with OneDrive Files On-Demand

OneDrive Files On-Demand enables you to work with all your files in Office 365—both work and personal, across OneDrive and SharePoint—right from File Explorer, without having to download them and use storage space on your device.

Work with all your files in Office 365 from File Explorer with Files On-Demand.

Share files directly from File Explorer on Windows and Finder on Mac

Share Office 365 files directly from File Explorer on PC and Finder on Mac. The sharing experience has been simplified, so you can share a file or folder with specific people or send a link that enables anyone who needs access, inside or outside your organization. In addition, you can now control how long a link provides access, and you can easily view and modify the permissions you have granted. The new sharing experience is the same, whether you share on the web, in Explorer on Windows 10 and Windows 7, or in Finder on Mac.

Share files and folders with colleagues inside and outside your organization directly from File Explorer on Windows 10 and Windows 7.

 

 Share files and folders with colleagues inside and outside your organization directly from Finder on Mac.

Connect SharePoint team sites with other Office 365 content and services

Over the last year, Microsoft has modernized SharePoint team sites and connected them with Office 365 Groups. Allowing you to further unify collaboration experiences in Office 365, including:

  • The ability to connect existing SharePoint team sites to Office 365 Groups, so you can augment existing sites with shared conversations, calendar and Planner.
  • Support for adding SharePoint pages as tabs in Microsoft Teamsso you can add a tab with a news article or your team site’s homepage, for example. This builds upon the existing ability to add tabs for SharePoint document libraries in Teams.

Add a SharePoint page to a Teams channel.

To learn more about these and other announcements for OneDrive, read “New sharing features for OneDrive and SharePoint” and watch OneDrive for Business updates: simplified sharing and files on demand. For more info on SharePoint team sites, read “Personalize team sites in Office 365 and amplify your work using Microsoft Teams and Office 365 Groups” and watch New personalized, focused experiences across your SharePoint team sites.


1TB Site Collections: The New Standard for SharePoint Online

1TB Site Collections: The New Standard for SharePoint Online

SharePoint Online now holds 1TB site collections, allowing your teams to store more content in a single location. Now you can spend more time sharing your personal work content. 1TB will let you establish large team document centers that teams can use – and keep using over time – without needing to introduce unwarranted information architecture complexities.

All your site collections – private and public, managed from the SharePoint Online admin center – can now have up to 1TB of storage allocation. You simply assign the desired amount to the selected site collection. The same holds true for users’ OneDrive for Business that start with a default of 25GB/user allocation. Your SharePoint Online admin can now allocate more storage, up to 1TB, to users in the following increments: 50GB, 100GB, 250GB, 500GB, and 1024GB.

The new storage quota increases limits for OneDrive for Business. Manage allocations in the SharePoint Online admin center.

Infinite tenant storage scale

SharePoint Online has seen explosive growth: a 485 percent growth in user access and a 500 percent year over year growth in customer content storage, since April 2013. In the simplest terms, this means customers are leveraging Office 365 more than ever before, both in their OneDrive for Business usage and in collaboration and portal sites.

Office 365 and SharePoint Online have architected the storage design to enable infinite storage scale – for current storage needs and unlimited future potential. Users get a default 25GB of OneDrive for Business storage, + 50GB of email storage, + 5GB for each site mailbox you create, + your total available tenant storage, which for every Office 365 business customer starts at 10GB + 500MB  times the number of users1. If you and your company have growing storage needs across your various work streams and content types, you’ll find Office 365 offers ample headroom–on day one. And if you need more storage, you can now purchase unlimited additional storage right from within your SharePoint Online admin center at a cost per gigabyte (GB) per month.

You can click the Buy Storage button from within the SharePoint Online admin center to buy additional storage.

Whether you are getting started with SharePoint Online for team collaboration, OneDrive for Business, or your company intranet– know that Microsoft’s cloud is ready for you today, tomorrow, and ultimately for the long-term growth and prosperity of your business. At 6th Street Consulting our SharePoint solutions help you to get more out of each and every work day. Integrated features across applications save time and allow you to focus on efforts that add value and profitability. Set yourself apart and grow your business by sharpening your competitive edge with 6SC.


Data Loss Prevention in SharePoint Online and OneDrive for Business

Data Loss Prevention in SharePoint Online and OneDrive for Business

Data Loss Prevention (DLP) capabilities protect your data where it is stored, when it is moved, and when it is shared. These protection features are currently offered in Exchange, Outlook and Outlook on the web, but are now being extended to OneDrive for Business and SharePoint Online, offering broader protection of your data wherever it lives.

IT admins will see new controls in your Office 365 Compliance Center, allowing you to easily set up DLP policies for SharePoint Online and OneDrive for Business. IT admins also can configure their policy tips so that users can interact with the pertinent policy, for example, providing a business justification to override the policy or reporting a false positive.

New features will be rolled out over the coming months, but below are some of the key features that are available now.

  • Create automated policies with any of the available built-in sensitive information
  • Detect external sharing and apply appropriate actions
  • Cope DLP policies to specific SharePoint or OneDrive sites
  • Policies based on document properties (metadata)
  • Block or restrict access to the sensitive content
  • Customizable Policy tips and user notifications via policy tip and email
  • Admin-facing Incident reports and reporting

To learn more about DLP in SharePoint and OneDrive for Business, below is a comprehensive overview of the information protection of how DLP helps protect against data loss.

As sharing and collaboration evolve across applications and devices, DLP is in place to help protect your data, with the goal of protecting information from when documents are initially created to when they are stored or shared.


The Mobile, Intelligent Intranet

The Mobile, Intelligent Intranet

For fifteen years, hundreds of millions of customers around the world have relied on SharePoint to build rich intranets that connect people, content and processes across collaborative team sites, departmental and organizational portals and custom business applications. The most important part of a team or organization is its people. It’s not only what you know, it’s who you know. People cards, now in SharePoint document libraries and OneDrive—surface details about the people you work with and the content they work on, so you can connect with expertise and discover new resources.

People cards bring profile information, organizational relationships and content from your colleagues right into the context of your work in SharePoint or in OneDrive for Business.

An Office 365 group defines a team of people and gives them access to shared content and to the collaborative resources of the group—such as a calendar, a OneNote notebook, a Plan to manage tasks, and conversations powered by Outlook or Yammer.

Teams also need to stay on the same page, and today the SharePoint home page provides team news—modern pages to keep your team up to date and in the know. SharePoint pages have rich support for multimedia and tight integration with Yammer, can be extended with custom web parts, and are mobile by default. Team news articles are featured at the top of the team site home page. And the SharePoint mobile app’s News tab pulls together news from all your team sites and groups.

The team site home page in the browser and in the SharePoint mobile app features team news, so your team can stay informed about what’s new and what’s important.

                               

News articles offer a great reading experience in SharePoint mobile. Multimedia and embedded files can now be included and it’s all mobile by default. The News tab, now on iOS, aggregates news from across your team sites for a holistic look at what’s going on across your teams.

You can collect, manage or collaborate on data with SharePoint like never before. You’ll find the modern experience makes it easy in the browser and in the SharePoint mobile app. But the powerful capabilities you need are still there. People experiences, team news and powerful integration across SharePoint means now its all about who you can discover and what they know is what matters.


Document Management - The Modern SharePoint Document Library Experience

The Modern SharePoint Document Library Experience

Helping people share files and collaborate on content is paramount to any growing company. SharePoint’s modern document libraries offer a better experience for document management that’s faster, more intuitive and responsive. Here’s a look at what’s new:

The new, modern document library experience, showing two documents and a link pinned to the top.

User interface

Modern document libraries combine the power of SharePoint with the usability of OneDrive. These modern document libraries have an updated user interface that offers an experience similar to OneDrive, so it’s more intuitive to create a new folder and upload files in the browser. The ribbon has been replaced with a trim command bar, which provides intelligent commands relevant to the tasks at hand. If your organization has customized the ribbon with buttons that map to critical business functionality in your enterprise, those buttons will appear in the command bar as well. With this update, each new Office 365 group now gets a full modern document library, replacing the former “Files” page. Here are a few of the cool new features:

Important documents easily highlighted—Click Pin to top to add documents “above the fold” in any onscreen view.

Copy and move files from the command bar—Copying isn’t new, but the copy and move gestures are intelligent about displaying your information architecture and letting you create new folders on the fly.

Copy files from SharePoint command bar.

Import files from other libraries—You may not have to make as many copies any more. Document libraries are also intelligent about remembering other files you’ve been using in SharePoint. That’s why you can import other files from other libraries as links, without having to duplicate files between multiple sites. You still see thumbnails and metadata for native files. And SharePoint shows your list of most recent documents, so you don’t have to cut and paste a link.

Create a link in modern document libraries.

Personalization

Personalized views simplified—The new document libraries let you group files directly in the main page without clicking to a separate admin screen. You can also click and drag to change the size of your columns, as well as sort, filter and group from any column header. To make the view available to everybody else in the library, just click Save View.

Responsive and accessible design—Mobile browsers have the same features as the desktop, making SharePoint productive for every user—whether they interact via mouse, keyboard, touch or screen reader.

Metadata

Document metadata now available inline—You can now edit metadata directly from the main view in the information panel. No more clicking into multiple screens to apply an update! If you’re in a view that groups files by metadata, you can drag and drop files between groups to update the metadata. And if you miss something required, the document is no longer hidden behind enforced checkout—you just receive a reminder to enter the data when you can.

One-stop shopping for everything about your documents—Thanks to Office Online integration, you can navigate a complete document preview at the top of the information panel. The panel offers metadata, including the history of recent activity, updates to the file and who received a share to the file. You can also add more users or immediately stop all sharing. Finally, all other file properties are displayed, in case there’s anything else not already covered.

The document information panel.

Keeping it authentically SharePoint—While we enhanced the document libraries to make them as intuitive and productive as possible, we know that the power of SharePoint has always been in your ability to customize document libraries to work for your team. At the same time, there’s a rich tradition of using content types, check-in/check-out, versioning, records management and workflows in SharePoint. Modern document libraries inherit all of these.

Navigation

Modern libraries come to Office 365 Groups—To bring enhanced content management to group files, libraries belonging to an Office 365 group have a new header control at the top of the page. Unlike the old control, which included links to the group’s conversation, calendar and member management, the new control has a single link to the group’s conversation, from which users can navigate to calendar and member management.

Getting started with modern document libraries

As modern libraries rolls out Microsoft gives you full control of using classic or modern looks at the tenant, site collection and library level. Keepin’ it old school will run well into 2017 while your users adapt and adopt the new capabilities.