New in 2018—enriching teamwork across devices

New in 2018—enriching teamwork across devices

There are a ton of great new features launching into 2018 adding great new value to Office 365 subscribers, with updates that enhance how teams work together and unlock new ways to create and manage content across devices. Read on for details.

Get more done in Microsoft Teams

New features for Microsoft Teams enable you to interact with apps in new ways, customize your personal workspace, and take quick actions.

Find and use apps in new waysNow you can include interactive cards from apps in conversations the same way you would add an emoji or GIF. With one click, you can bring important information, like a task from Trello, into a channel conversation or chat. Finding new apps and services in Teams is now easier with the new Store, where you can search for apps by name or category, such as “Project management” or “Analytics & BI.”

Command apps and take quick actions across TeamsAlso introduced is the new command box in Microsoft Teams, a single point of entry that integrates your search and command experiences. Now you can quickly interact with apps, perform tasks, and navigate throughout Teams directly from the command box, in addition to searching across people, messages, files, and apps.

Work together more effectively with updates to iOS and Mac

New Office 365 capabilities for iOS and Mac enhance how teams create content together, make it easier to produce advanced documents, presentations, and spreadsheets from anywhere, and introduce new ways to search, preview, and interact with files.

Co-authoring for iOS and MacIt is now easier for individuals to work together across devices with the general availability of co-authoring in Word, PowerPoint, and Excel for iOS and Mac. Now, whether you work on a Mac, PC, or mobile device, you’ll know who else is working with you in a document, see where they’re working, and view changes. Co-authoring is already available on the Office desktop applications for Windows, Office for Android, and Office Online.

Automatically save your work on MacThis month also marks the general availability of AutoSave in Word, Excel, and PowerPoint on Mac for Office 365 subscribers who store their documents in OneDrive and SharePoint. Whether you’re working alone or with others, your latest changes are now automatically stored in the cloud, so you never need to worry about hitting the Save button again. You can also view and restore content from earlier versions of the document at any time with support for version history.

Drag and drop content and files on iOSThe Office and OneDrive iOS apps now support drag and drop for content and files. One of the most common and powerful tasks when creating content is integrating photos, graphs, and other objects from a variety of sources. Now Office 365 subscribers on iPad and iPhone can easily drag and drop content into documents, presentations, and spreadsheets from other Office apps or OneDrive. Support for drag and drop for iOS also enables you to move files to and from OneDrive and other sources—such as SharePoint or iMessage—making it easier to organize content scattered across different apps and services.

Access OneDrive files from more iOS appsOneDrive for iOS now natively supports the new iOS 11 Files app. This means iPhone and iPad users can upload, access, edit, and save content to OneDrive or SharePoint from any iOS app that supports File app integration—a top requested feature. Users can also tag their favorite OneDrive and SharePoint files from within the Files app, making it easier to find and use the content that matters to you.

Preview more file types with OneDrive for iOSMicrosoft redesigned the OneDrive for iOS app with a more detailed list view, making it easier to scan file names, see relevant information, and sort files by specific attributes. The updated OneDrive for iOS app also creates crisp thumbnails and supports previews for over 130 file types, including Adobe Photoshop and 3D objects, so you can open, view, and share the right content without leaving the app.

Search across your organization with Outlook for iOSThe new search experience in Outlook for iOS leverages the Microsoft Graph to surface results from your top contacts, upcoming travel itineraries, package deliveries, recent attachments, and more. Together with proactive search suggestions and a unified design, it now provides consistent, personalized results that enable you to discover information from across your organization faster.

Improve reading skills with Learning Tools for MacWord for Mac now supports Immersive Reader and Read Aloud, tools previously available in Word for Windows and mobile apps. These tools enable content to be viewed in ways that are optimized for learning differences and allow documents to be read back with simultaneous highlighting. These features make it easier to recognize and correct errors as you write, improving reading and editing accuracy for everyone—especially users with learning disabilities such as dyslexia.

Additional updates

  • New ways to share on YammerEarlier this month, Microsoft introduced new ways for users to share engaging company-wide content from wherever they are with the Yammer mobile app. Users can now post announcements to groups, add animated GIFs, and more.

Updates to SharePoint and the SharePoint app on iOS

Catch up with all your team’s news in the SharePoint app on iOS

If you use the SharePoint app on iOS, you get the first look at the mobile experience of team news. When you tap the Newstab, you will see a list of aggregated news using the intelligence of the Microsoft Graph from the sites you work in, the sites you follow and the sites your colleagues work in. SharePoint mobile on iOS gives you one place to catch up on the news from across your intranet. That’s your news in your pocket!

News on SharePoint mobile will come to other platforms as a future update.

Create a modern team site and an associated Office 365 group from the SharePoint home

We’re pleased to announce that soon you’ll be able to create a site and a group for your team—right from SharePoint home in Office 365. The Create site wizard will create an Office 365 group as well as a modern SharePoint team site. You will even be able add members and classify the site along the way. And if you’ve ever waited for a SharePoint site to be provisioned in the past, you’ll discover this process will create the site in mere seconds.

Create a team site right from SharePoint home.

Know who’s who, and who’s working on what, with new people cards

Teamwork is all about the people and what they’re working on. Now, when you see a person in a SharePoint team site, document library, list, or in OneDrive for Business, the value of discovering more about that person lies at your fingertips where you are already working.

People cards appear in SharePoint document libraries when you hover over a person’s name.

When you hover over a person’s name or photo, you’ll now see a richer people card. Previously, the card contained basic contact information and one-click methods to connect with the person. Now, you instantly see who the person works for and what documents they recently worked on. Powered by the Microsoft Graph, these intelligent people cards provide a personalized and actionable experience as you work with your files across Office 365.

Enriching the Mobile and Intelligent Intranet

Enriching the Mobile and Intelligent Intranet

The intranet is the publishing center of all things happening throughout your company. It is where people keep up with news and discover what’s happening around them at work. It’s time, now, to further empower employees—more precisely, give them a way to broadcast their work.

Keep the team informed and up-to-date with team news

Team news is how you keep up with and broadcast key events and accomplishments with other members of the team and extended stakeholders. You can use team news for things like trip reports, best practices, project updates, highlights of new documents and content, welcoming a new team member, sharing team goals and celebrating milestones.

To add a news item, from within the News web part on the team site home page, click + Add to create a news article. Next, add content to the news post using the toolbox—a gallery of web parts—to add text, video, documents, quick links and more. When you’re finished, click Publish and the news article will be featured prominently on the team site home page within the News web part. And when you click See All, you’ll land on a dedicated News page that serves as the team’s news archive.

Below shows how a team site with all the news—front and center—is displayed in the SharePoint mobile app:

Team news in the SharePoint app.                              News articles render beautifully in the SharePoint app.

Team news is a great way to broadcast of all the important content from your team. In the future, you will receive mobile and email notifications to help keep you up to date.

3 Ways You Need to Work at Home to Feel Like You Never Left the Office

3 Ways You Need to Work at Home to Feel Like You Never Left the Office

Whether you’re a full- or part-time telecommuter, or you just like to catch up on projects at home or on the go—you’re not alone. According to Global Workplace Analytics, the number of people who work at home, not including those who are self-employed, has grown by 103 percent since 2005 and it shows no signs of stopping—with 3.7 million employees now working from home at least half the time. Telecommuting offers many benefits for workers, including flexibility and better work-life balance, as well as for employers, who enjoy cost savings and an expanded talent pool, to name a few. As people continue to jump on the telecommuting bandwagon, it’s more important than ever to find ways to stay productive, connected and happy.

Here are three easy ways to make the most of working at home:

1.) Be there with instant messaging (IM)—Instant messaging has two big benefits for telecommuters. First, it makes it possible for coworkers to reach you instantaneously, blasting any preconceived notions that you’re lounging poolside or at the movies. IM also keeps at-home workers from feeling isolated. Years of research on telecommuting has found that the live, synchronous nature of IM enhances people’s feelings of presence, belonging and emotional well-being. Other studies have found that virtual teams who engaged in digital interactions with a social and fun element to them worked better together and built better relationships. Software like Microsoft’s Office 365 offers IM via Skype for Business, allowing for real-time contact on a moment’s notice—complete with emoticons. It’s less formal, more conversational and faster than a phone call.

2.) Bad Internet? Go mobile—Sometimes you can get stuck with sketchy internet service, depending on where you live. About 55 percent of U.S. households have just one provider that offers service at 25 megabits per second, the minimum the FCC deems necessary to access the most advanced online applications. And while about 75 percent American households with Internet still use DSL, cable or fiber connection to get online at home, we may be moving toward a more mobile workforce. According to the U.S. Census Bureau, the number of Internet users dropped from 82 percent just a few years before—with mobile-only connections jumping from 10 to 20 percent in the same period. Luckily, Wi-Fi hotspots and broadband data plans have made the possibility of a mobile workforce a reality. Add to that the fact that many popular, top-of-the-line productivity tools are now accessible on your mobile device. That includes office applications that let you create, edit and share from your PC/Mac or your iOS, Android or Windows device with anyone in real-time. That makes it easy to have a mobile backup plan if your Internet isn’t as reliable as it should be.

3.) Stay connected socially—Not all business takes place at the office. SharePoint Newsfeeds allow you to stay in the know on company events and news. Newsfeeds are also a great way to post questions and supply answers to those in need by simply “@”ing co-workers in a thread. The other great part is that it is all searchable so you can come back to an old conversation to find an answer.

Make the most of your company’s software—Products like Office 365, Skype for Business, SharePoint and Windows Phone have helped build a more productive work-at-home environment. Good software will help you make the most of connecting with your teams in real-time via conferencing, IM, video and sharing, while also taking advantage of advanced security and compliance tools, interactive reports, simpler dashboards and compelling data visualizations.

While many workers once used telecommuting to supplement their full-time in-office job, more and more people are using it as a replacement for being in the office. As this trend continues to rise, with approximately 55 percent college graduates reporting they have telecommuted for their jobs, it’s more important than ever to have the right tools to make your work-at-home experience flexible, productive and successful.

Better Together - SharePoint Tasks List plus Project

Better Together – SharePoint Tasks List plus Project

SharePoint tasks lists provide a great way to collaborate and stay up to date on the status of your projects. By using Microsoft Project Professional, you can take your project management to the next level by using more advanced features like scheduling and even create gorgeous and comprehensive reports. In a way, the SharePoint site and its tasks lists are where team members can view and edit the progress of their tasks, and Project Professional is where project managers can manage the progress of their projects. SharePoint tasks list sync empowers you to use the great functionalities of both Project and SharePoint tasks lists, at the same time.

You can create a new SharePoint tasks list that supports tasks with hierarchy, and indent/outdent those tasks while typing them in SharePoint, using the Alt+shift+Right/Left shortcuts. Then, in order to sync this SharePoint tasks list with Project, all you need to do is select the “Open with Project” button in the List tab of the ribbon:

This will open your tasks list along with the timeline view in Project Professional and you’ll even be started in a screen that walks you through 3 steps to show you how you can take advantage of the powerful features of Project:

And when you switch to the Gantt view, you can see the same tasks list as was in SharePoint:

You can continue editing the project plan in Project, and when you hit Save, Project will automatically sync the plan with the SharePoint tasks list, and also save the project file (.mpp) in the Site Assets library of the SharePoint site. Therefore, every time you, or any other project manager, open the project plan, you can view the most recent status of the project. By saving an up to date project file in the Site Assets library it makes sure that users won’t have to deal with multiple conflicting or out-of-date project files.

Accessing and re-opening a project is very easy: if you are in the SharePoint site, you can open the same project plan by selecting the “Open with Project” button. Alternatively, if you already have Project Professional open, you can find this project in the Recent Projects list in the Open tab:

Using the SharePoint tasks list feature, you can also convert standalone project plans into SharePoint tasks list and start collaborating with other team members on those plans. For instance, if you are using Project Professional to manage a special launch event, you can now go to the Save As tab of the File menu and create a new project site with an associated SharePoint tasks list:

This will create a new Project Site and save the project plan in the Site Assets library of that site. From that point on, you can open this this project plan from the tasks list and keep the tasks list and the project plan in sync.

During the SharePoint tasks list sync, the following fields between your SharePoint list and Project by default: task name, start date, finish (due) date, % Complete, resource name, and predecessors. However, if you want to map more fields to be synced between Project and SharePoint, you can do so in the Info tab of the File menu: open the “Map Fields” dialog, and pick any new fields that you’d like to sync. This way, you can have your team members report on other custom fields, or generate reports based on non-default SharePoint columns.

This is a great feature for all you project managers, try it out and let us know what you think!

Feeding the Newsfeed

Why Social?

Most companies don’t understand the value of a social newsfeed and are worried that by building one, it would distract people from getting their work done.

After I grab my morning coffee, the first thing that I do is bring up my Newsfeed to scope out what’s happening with my co-workers and projects, and to see what’s being discussed across the company. My Newsfeed gives me a sense of comfort, a reassuring feeling that I’m up-to-date on the things that I care about and the things that are happening around me.

In addition to using the feed to see what others are saying and doing, it is also a valuable tool to proactively seek out new information. Who can I ask about progress with the new media plan? Has anybody ever ran google ad words? Does anybody have any contacts on a production team? Posts reach a large audience and I’ve found that I am usually able to get answers within minutes. I can also choose to have a conversation with a smaller group of people to discuss progress on a particular project.

Sharing with Everyone

When I navigate to my Newsfeed and make a post, by default, it will be visible to everyone at my company. I’ve found that this is a key way to share broad information or to get difficult questions answered. The act of posting in the feed is simple and familiar (and we spent a lot of design time ensuring that this would be the case), but there are a few tricks to make sure that the right people are made aware of the post.
When I want to get someone’s attention in a post, I “@mention” that person. Almost every day, I see questions in the feed. I don’t always know the answer, but sometimes I know who does. I’ll often reply to a question, mentioning someone (by typing the @ sign in my reply) to make sure the question gets on their radar. This is still a public post but it appears in that person’s Mentions view and they’ll get an email to draw their attention to it.
Sometimes, when creating a post, I add a #tag to associate the post with a particular topic. As we’ve been building the feed, we’ve found (and fixed!) quite a few bugs. One common way that people report bugs is by posting in the feed with the tag #BugForThat, as in, “There’s a bug for that.” In addition to making it clear that someone’s found a bug, our team leaders can follow #BugForThat to see what’s broken as issues are reported. Or, they can click on #BugForThat and see all of the posts reporting issues. They also find it helpful when posts have screenshots and videos demonstrating a #BugForThat.

Posting to Certain Groups

I love being able to post broad questions, but sometimes I want to have smaller, more private discussions. To do this, I use a Site Feed (just like it sounds, it’s like a Newsfeed, but on a site). Only people with access to that site can read it. Since this feed lives on a SharePoint site, we can also add other apps and functionality to the site to share documents, track tasks, etc. And the best part? If I follow those sites, all of the conversations that happen on them will be consolidated into my Newsfeed, so it truly does become a single place where I can find out about all the things I care about.
After using the Newsfeed every day for the past year, I can’t imagine getting work done without it. I’m way more informed at work than I’ve ever been before, and I feel empowered to get quick answers to my questions and feedback on ideas that I share.


Introducing New Ways to Work in Microsoft Project

Introducing New Ways to Work in Microsoft Project

Today’s project teams need to collaborate successfully to deliver value. Project managers and teams want to work in ways that make sense for their projects. Program and portfolio managers want transparency and governance across the entire project portfolio.

How can your company or department support different work styles without losing the power of a centralized project management system? With agile in Project, project managers and teams can choose the methodology that makes sense for the project at hand, including: agile, waterfall, hybrid, or task-oriented. The integration of Project with Microsoft Planner lets you connect Project tasks to a Planner plan and track detailed work in Planner.

Use agility in your Project portfolio

With agile in Project, you can use agile methods to track your projects in Project Online Desktop Client. You can create new agile projects or apply agile views to your existing waterfall projects. You can track your projects using Scrum and Kanban methodologies, including viewing task boards, creating backlogs, and tracking sprints, as well as viewing reports on agile statistics.

For more details, see “Use agile in Microsoft Project.”

Manage Project task work in Planner

With the new integration between the Project Online Desktop Client and Planner, task owners can track granular task details in a lightweight tool. Project managers retain control over the project’s work breakdown structure and can easily view the detailed work being done against a task.

This capability may also be used to reduce complexity of project plans in Project, enabling the project manager to control a smaller number of tasks while task owners can further break down the tasks in Planner. Teams that manage their work in Project Online can better streamline work with teams that use Planner.

For more details, see “Streamline cross-team work with the newly integrated Project Online Desktop Client and Microsoft Planner.”

The new agile functionality for Project and integration with Planner are both now available.

A New Vision for Intelligent Communications in Office 365

A New Vision for Intelligent Communications in Office 365

Intelligent communications go beyond traditional unified communications, enabling you to complete tasks more efficiently with minimal context switching, participate in more productive meetings that cover the entire meeting lifecycle, and better manage your everyday communications overload.

Microsoft Teams is core to Microsoft’s vision for intelligent communications—bringing together conversations, meetings, files, Office apps, and third-party integrations—to provide a single hub for teamwork in Office 365. Teams is now being used by over 125,000 organizations across the world in just six months since its launch. Its strong momentum has proven that teamwork is essential to the way work gets done today.

To achieve this vision for intelligent communications, Microsoft is bringing comprehensive calling and meetings capabilities into Teams, along with data and insights from the Microsoft Graph, and a strong roadmap of innovation to empower teams to achieve more.

All of this is being built on a new, modern Skype infrastructure for enterprise-grade voice and video communications. The next generation, cloud-born architecture is already powering communication experiences in Teams, and is evolving rapidly. This new infrastructure will provide both speed of innovation as well as higher quality communication experiences.​

As these capabilities are built out, Teams will evolve as the primary client for intelligent communications in Office 365, replacing the current Skype for Business client over time.

The future of business meetings

Combining communications, collaboration, and intelligence in this way will make new things possible across the lifecycle of a call or meeting:

  • Before a meeting, Teams will surface relevant documents and rich information about the participants to help you prepare.
  • During the meeting, the conversation can be captured, transcribed, and time-coded, with closed captioning and voice recognition for attributing remarks to specific individuals.
  • After the meeting, the cloud recording and transcript can be automatically added to the relevant channel, so conversations, documents, notes, and action items can be reviewed, indexed, and searched by the entire team.

Introducing calling features and meeting enhancements in Teams

Over the past six months, Microsoft has enhanced the communication capabilities in Teams, with new features like scheduled meetings, Outlook calendar integration, and meetings on mobile. Also, earlier this month, they began rolling out guest access—so you can use Teams to collaborate with people outside your company. In the coming months, they’ll begin adding calling features in Teams—including inbound and outbound calls to PSTN numbers, hold, call transfer, and voicemail.

Coming soon will be enhancements to Teams meetings, including audio conferencing (available in preview today)—enabling participants to join a Teams meeting by dialing a telephone number—and interoperability between Teams and Skype for Business, including universal presence, and messaging and calling interoperability.

This is just the beginning of a big wave of feature releases that will bring the core set of meetings and phone system capabilities into Teams.

Expand your collaboration with guest access in Microsoft Teams

Expand your collaboration with guest access in Microsoft Teams

Since Microsoft Teams became generally available about six months ago, more than 125,000 organizations have discovered how teamwork comes to life in Teams. Teams again is getting even better with the rollout of guest access to all Office 365 commercial and education customers. Now Office 365 users can add people from outside their company to a team, so guests can participate in chats, join meetings, collaborate on documents, and more.

Guest access has been one of the top requested features for Teams among Microsoft customers, and they’ve been working hard to get it right. Microsoft designed guest access in Teams with three principles at the forefront:

Teamwork—Teams come in all shapes and sizes, and you need to be able to easily communicate and share with others you want to work with, including people outside your organization. Anyone with an Azure Active Directory (Azure AD) account can be added as a guest in Teams. That means anyone with one of the more than 870 million user accounts—across Microsoft commercial cloud services and third-party Azure AD integrated apps—can be added as a guest in Teams. Later, the ability for anyone with a Microsoft Account (MSA) to be added as a guest in Teams. If the guest doesn’t have an existing MSA, they will be directed to create a free account using their current corporate or consumer email address, such as or

Security and compliance—Security is a big concern here and Microsoft customers made this known. Guest access in Teams will provide enterprise-grade security and compliance assurances. In Teams, guest accounts are added and securely managed within Azure AD through Azure AD B2B Collaboration. This enables enterprise-grade security, like conditional access policies for guest user access. Azure AD also uses adaptive machine learning algorithms and heuristics to detect anomalies and suspicious incidents, enabling mitigation or remediation actions, such as multi-factor authentication, to be triggered as appropriate. In addition, with Azure AD, IT departments have unparalleled insight into the activities of external users in their organization through detailed sign-in and access reports. Guest user content and activities are under the same compliance and auditing protection as the rest of Office 365.

IT manageability—Guest access in Teams comes with the ability for IT to centrally manage how guests participate within their Office 365 environment, providing consistency across application experiences in Office 365. IT admins can quickly and easily view, add, or revoke a guest’s access to the host tenant.

For more information on how to enable guest access in Microsoft Teams, read this help and support article

SharePoint Mobile App Previews Come to Android and Windows 10 Mobile

SharePoint Mobile App Previews Come to Android and Windows 10 Mobile

In June 2016, Microsoft released the first version of the SharePoint mobile app for iOS—your intranet in your pocket. Now, they are filling more pockets by introducing the SharePoint mobile app for both Android and Windows 10 Mobile previews.

The SharePoint mobile app helps keep your work moving forward by providing quick access to your team sites, organizational portals and the people you work with throughout Office 365 by letting you search for content and people across your organization. They leverage the Microsoft Graph to power several of the in-app experiences, providing you relevant information to get to the content and people you work with most frequently.

Android: Main Sites tab showing Frequent and Followed sites.


Android: Team site showing site activity, files, lists and the full site navigation.


Windows 10 Mobile: Main Sites tab showing Frequent and Followed sites.


Windows 10 Mobile: team site showing site activity, files, lists and the full site navigation.

You can use the SharePoint mobile app to:

  • Navigate from Sites to team sites you follow or frequently visit.
  • Navigate from Links to important sites configured by your organization.
  • Catch up on what’s happened with the Activity view, which shows recent file activity in your team site.
  • Open your document libraries with the OneDrive app and then edit your files using Office mobile apps like Word, Excel, PowerPoint and OneNote.
  • Learn more about people you work with and discover what they are working on.
  • Perform an enterprise-wide search to find sites, files and people throughout your organization.
  • Android first: you’ll be able to launch a PowerApp from a team site directly in the SharePoint mobile app.

Catch up with all your team’s news in the SharePoint app on iOS

If you use the SharePoint app on iOS, you get the first look at the mobile experience of team news. When you tap the Newstab, you will see a list of aggregated news using the intelligence of the Microsoft Graph from the sites you work in, the sites you follow and the sites your colleagues work in. SharePoint mobile on iOS gives you one place to catch up on the news from across your intranet. That’s your news in your pocket!

News on SharePoint mobile will come to other platforms as a future update.

Learn more about SharePoint mobile app for Android and the SharePoint mobile app for Windows 10 Mobile.